Jean Beimy

KEY RESPONSIBILITIES
a/Inspection Request
• QA/QC Admin will coordinate the necessary Contractor’s Inspection Request (IR) in accordance with the Work Instruction (I0016-1000-Q-WIT-00001) to ensure PMT QC Team are provided with the support and timely documentation to perform the activity.
• Contractor will submit the RFI’s for site inspection and tests, in accordance with the required PMT intervention points on the approved ITP, by 1500 hrs, latest, the previous workday.
b) Meetings
• QA/QC Admin will coordinate Company QA/QC Team and Contractor Quality Meetings weekly, by providing facilities, timing, attendees, agenda, and action list updates to ensure effective and efficient reporting of areas of concern, current and upcoming activities. Records of the meetings are maintained and distributed accordingly by the Contractors for information and timely follow up or action. As per Company policy every meeting will begin with a Safety moment.
c) Document Management
• QA/QC Admin will provide control for (2) types of Document Management, the first being recognized as Formal Control via the Company InEight, Electronic Document Management System (EDMS), which addresses all document deliverables identified within Schedule N and supporting documentation which includes NCRs, CARs, and Audit Reports.
• The second method of control will be managed through Project Share Point, which will include documentation such as personnel training, QA/QC weekly reports and tracking registers for IRs (I0016-1000-Q-REG-00007), QSRs (I0016-1000-Q-REG-00002) and NCRs (I0016-1000-Q-REG-00001).
• QAQC Admin will ensure the updating of the NCR & QSR & IR Register, tracking system and safe keeping.
Description Target:
Quality Surveillance (QSR) 3 SR per week and/or 12 per month Closure of (QSR) 14-days from issuance date NCR closure (by PMT) 95 % (14-days upon receipt by the Responsible party) Inspection request 100% attendance (W/H) Critical Risk Management (CRM) 8 CRM per month.
Activities:
 Update And Send Mine Daily Report (Info From Qc Inspectors Whats App, NCR Register And QSR Register)
 Update IR Master Register and (Emails From Contractors)
 Send Inspection Requests To Company QC And Construction .
 Update Status of IRs In IRs Register (From Contractor's Register
 Send NCR (Issued Or Closed) In Eight To The Particular Contractor
 Update NCR Register
 Send QSR (Issued Or Closed) Email To The Particular Contractor
 Update QSR Register
 Request For Document Status To Contractors (Update The Graphs)
 Save Document Status On The Folder For Each Contractor On Share Point- Administration - Weekly Meeting With Contractors
 Update QA/QC Stats Weekly
 Send Invites To Meetings To Contractors weekly
 Send Editable Document of Last Week’s MoM Contractor
 Receive Mom From Contractor, Review, Update Charts And Correct If Needed
 Sent Mom To Company Quality Lead For Review And Signature.
 Sent Mom Signed By Company Quality To Contractors For Signature
 Update Mom Folders (Mom - Following Number)
 Send Signed Moms To Company Quality, Company Construction And Contractors (In Eight)
 Populate And Issue Town Hall Presentation
 Update Master Contact List (Refer To Sharepoint-Administration- Master Contact List)
 Update Distribution List (Refer To Sharepoint- Administration- Distribution List)
 Request Signed IRs From Contractors ( Put In Each Contractor Folder)
 Update Folders With Signed IRs By Contractors (Refer To Sharepoint- Administration- Inspection Request- Contractor Folder)

• Company Overview: Mine-Construction
• HR ONBOARDING: Welcoming newly hired employees and executing the engagement plan throughout the HR onboarding journey; managing the end-to-end onboarding process such as: Filling the visitor form in Monday.com for New employees, HSE Induction- Conakry and Canga Est (SAP System), Coordinating PPE in SAP system with Warehouse team Conakry, Coordinating IT Equipment with IT department,( New Starter Request), Coordinated Badge for the New employees with HR department
• (Monday.com), Booking cars with Rio Tinto Dispatch Logistique for AkinsRealis Team, HR Monthly Report – Based on Roster and Monday.com Travel Tracked, Timesheet Management, Office Facilities Management
• INTERNATIONAL TRAVEL: Registering in Monday.com all travel information for Incoming staffs, Tracking all Itineraries and coordinated with Simandou travel Team, Tracking Hotels Reservation for Inbound/Outbound staff, Tracking all registration in Monday.com with accuracy to avoid Go Show or No SHOW
• SITE TRAVEL: Conakry- Beyla: Tracking the Roster and Monday.com, Weekly site travel report with amendment to Simandou travel, Checking if site travel request in Monday.com are correct or didn’t change the date
• Coordinating with Simandou Travel team to getting the Site Travel final Manifest
• Resolving reservation shortcomings on site: Coordinating with Operations department in Canga regarding in Canga or Siatouro, Beyla – Conakry: Tracking the Roster and Monday.com, Tracking forgotten Luggage’s transportation until the Destination to the Owner to site or to Conakry
• Long Stay Visa (Immigration) & Work Permit: Scheduling and supervising Long stay Visa for all expats, Coordinating E-Visa for all expats, Scheduling the Work Permit and Residency Card, Annual Medical Renewal Appointment with CAP: Scheduling medical annual renewal with Clinic Ambroise -Paris (CAP) for all expats, Tracking Fitness to Work for all expats before theirs Inbound in Conakry
• Mine-Construction
• Coordinated with site personnel, clients and local government officials to achieve on-time project delivery.

• Company Overview: Guinea
• Booking relevant appointments, travel and accommodation
• Responsible for preparation of confidential documents and reports
• Maintain meeting minutes
• Coordinate and schedule meetings and conferences
• Coordinate operations, including purchasing, equipment, property inventory, building, equipment, and disposal
• Customer service: assisting with queries, answering phones, meeting visitors
• Guinea

• Company Overview: GUINEA (NGO)
• Data entry
• Customer service: assisting with queries, answering phones, meeting visitors, ensuring areas are tidy
• Producing reports
• Researching information
• Creating, formatting, editing and proofing documents
• Administration of accounts
• Booking relevant appointments, travel and accommodation
• Maintaining confidentiality
• Facilitate communication for people with limited English and/or French proficiency
• Translator in various fields
• GUINEA (NGO)

• Maintain accurate records of student progress and faculty performance
• Develop and implement strategies to improve student outcomes and strengthen student engagement
• Use a variety of strategies to encourage students to participate in activities
• Include financial concepts and vocabularies for non-English speaking students with Professionals
• English/French translations

• Company Overview: CONAKRY
• Maintain customer accounts and record account information
• Growing new customer relationships and expanding existing relationships by identifying and selling/buying foreign currencies to the bank's cash account while creating a strong sales pipeline
• Refinitive Fx Trading, Alco, Reserve Requirement, Trial Balance, Fx Blotter
• Responsible for revenue growth, profitability, customer planning, customer calls, portfolio development, pricing strategy and proposal
• Interprets and Translates all Financial documents from French into English
• CONAKRY

• Company Overview: sc Us Embassy
• Contribute to the effective and efficient functioning of the school, by providing appropriate instructions to students that will help them achieve French language proficiency according to their academic level
• Sc Us Embassy

• Company Overview: INDIA
• Write speeches for events
• Tailored my communication to meet customer needs in an efficient and exemplary manner, whether by phone, email or mail
• Organized customer information and account data for business planning and customer service purposes in French and English and Spanish
• Teach students from Primary to Secondary in both languages (French and Spanish)
• INDIA

• Company Overview: Bangalore-India
• Give lessons to the various students in accordance with the curriculum of the course
• IGCSE/IBDP/MYP
• Preparation of lesson plans, activities and tests for students
• Assigned assignments and additional activities for students to improve
• Pastoral residence
• Ensure that educator-child ratios are maintained at all times
• Ensures that all children in our care are actively supervised, in accordance with the current child supervision procedure, as amended from time to time
• Receives incoming letters and forwards them to the relevant departments
• Prepares the response letters
• Maintain the register of incoming/outgoing mails; Organize files, documents and databases
• Bangalore-India

• Company Overview: INDIA
• Plan and prepare lesson plans that meet core objectives and principles and lines with program objectives
• IGCSE/ICSE
• Customer Service Management with International Students - Bangalore Admission and Visa Process- India Immigration Consultancy / Agency for Foreign Students
• Assist sales teams in the drafting of tenders and contracts for major customers
• Review and evaluate sales activity to plan and prepare training needs and resources
• Teach grammar and syntax, vocabulary and use of words and other principles of the French/Spanish language
• Prepare teaching aids and resources in line with the student's learning objectives and needs
• INDIA